Making Communities Work and Grow (MCWG) is committed to protecting your privacy both on and offline and our privacy policy describes how we collect, use and process your personal data. We fully accept our responsibilities in maintaining user confidentiality and we are committed to protecting your data privacy rights. We will never disclose any personal information to a third party without your permission and will only use that information with your permission as outlined in this policy.

This privacy policy applies to the personal data of our Website Users and other people with whom we may be in contact. For the purpose of applicable data protection legislation (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679), please contact our Data Protection Officer (Shahnawaz Ismail) through the following details:

Email: [email protected]

Address:
Making Communities Work and Grow (MCWG)
19 Golborne Road

London

W10 5NY

MCWG reserves the right to update or change our privacy policy at any time and without notice. Any changes will be posted on this website.

What Personal Data do we collect?

User data:

In order to ensure the best levels of customer service and user experience, we may ask for details that will genuinely help us to help you. For example, name, contact details, education details, employment history and any other relevant information that you may choose to share with us. In some situations, we may be required to carry out financial background checks, reference checks or request details of a referee.

Such information is accepted on the following basis: You undertake to guarantee that the information you provide is complete, true and accurate in all respects.

Supplier data:

To ensure that our processes run smoothly, we only require a small amount of data from our Suppliers, such as the contact details of relevant individuals within your organisation so that we can communicate with you. We may also need additional information such as bank details so that we can pay for the provided services (if this is a part of the contractual arrangement between us). We may also hold information that a person within your organisation has chosen to disclose to MCWG.

People whose data we receive from Partner Organisations/Funders and Referees:

In order to provide candidates with suitable opportunities, safely and securely, we may need some basic background information from their Referees. We only ask for very basic contact details (such as name, email and telephone number) so that we can get in touch with you for a reference.

How do we collect Personal data?

User data:

The two ways in which we collect your personal data are as follows:

1. Directly from you
   1. By completing a registration form for any event/activity
   2. By registering to our mailing list to receive marketing and updates
2. From partner organisations/third parties
   1. Your Referees may disclose personal information from you
   2. Organisations may share personal information
   3. Social Media (Twitter, Facebook etc.)

Supplier data:

We collect personal data during the course of working with you in order to ensure a smooth and effective working relationship.

How do we use your personal data?

User data:

MCWG’s main reason for collecting your personal data is to provide you with the best opportunities and activities that may meet your needs. The more information we have about you, such as your skillset, career ambitions, interests, the more bespoke we can make our service. In certain circumstances, we may use your data to ensure that we continue to be up to date with your situation, for diversity and equal opportunities monitoring or in legal situations.

Please see below for a list of ways in which we may process your personal data. Please note this list is not exhaustive:

• Recruitment Activities
• Collecting data from you and other sources
• Storing (and updating where necessary) your details on our database so that we can contact you in relation to activities and opportunities
• Sending your information to potential employers to assess your eligibility for jobs (please note, we will not send your personal information without your consent)
• Verifying details you have provided, using third party sources, or requesting information
• Complying with our legal obligations in connection with the detection of crime or collection of taxes
• Processing your data to enable MCWG to send communications which we think may be of interest to you.

We may also use your personal data for the purposes below if we deem it necessary to do so. If you do not agree with this, you do have the right to object.

• Marketing activities
• Equal opportunities monitoring and other sensitive personal data

Supplier data:

The main reason for using your personal data is to ensure our contractual arrangements run smoothly and to comply with legal requirements.

How do we use your personal data?

User data:

We may share your information with various parties in various ways with your consent only. We may share your information with prospective employers to increase your chances of securing a job you want. MCWG will never disclose personal information without your permission and will only use your personal data as outlined in this privacy policy.

Supplier data:

Unless you specify otherwise, we may share your information with associated third parties such as our service providers and organisations to whom we provide services.

People whose data we receive from Partner Organisations/Funders and Referees:

Unless you specify otherwise, we may share your information with associated third parties to whom we provide services.

How do we safeguard and store your personal data?

MCWG is committed to protecting your privacy. Once we have your personal information (see above), it is stored on our online system which can only be securely accessed by employees of our company. We may also gather information and statistics collectively about visitors to our website.

All of our internal systems are password and firewall protected and can only be accessed by MCWG employees or a service provider hired by MCWG.

We protect your data by ensuring that we have appropriate organisational and technical measures and security in place. These include procedures to deal with any suspected data breaches.

If you suspect loss, misuse or unauthorised access to your personal information, please let us know immediately by contacting our Data Protection Officer.

How long do we keep your personal data for?

If we have not had meaningful contact with you for a period of one year, we will delete your personal data from our systems, unless we believe in good faith that the law (or other regulation) requires us to preserve it. After this period, it is likely your data will no longer be relevant for the purposes for which it was collected.

When we refer to “meaningful contact” we mean, for example, communication between you and MCWG (either verbal or written) or where you are actively engaging with our services.

How can you access, amend or take back the personal data you have given us?

One of the GDPR’s main objectives is to protect and clarify the rights of EU citizens and individuals within the EU with regards to data privacy. Even if we already hold your personal data, you still have various rights in relation to it. We will seek to deal with your request without undue delay within one month (subject to any extensions, to which we are lawfully entitled) and in accordance with the requirements of applicable laws. Please note, we may keep a record of your communications to help us resolve any issue which you raise.

To get in touch regarding any of the below rights, please contact our Data Protection Officer.

Right to object:

If we are using your data because we deem it necessary for your legitimate interests to do so and you do not agree, you have the right to object. We will respond to your request within 30 days, although we may be allowed to extend this period in certain cases. Generally, we will only disagree with you if certain limited conditions apply. This right enables you to object to MCWG processing your personal data where we do so for one of the following four reasons:

1. Our legitimate interests
2. To enable us to perform a task in the public interest of exercise of official authority
3. To send you direct marketing materials
4. For scientific, historical, research or statistical purposes

If your objection relates to MCWG processing your personal data because we deem it is necessary for your legitimate interests, we must act on your objection by ceasing the activity in question unless:

• We can show that we have compelling legitimate grounds for processing which overrides your interests

If your objection relates to direct marketing, we must act on your objection by ceasing this activity.

Right to withdraw consent:

Where we have obtained your consent to process your personal data for a certain activity, or consent to let us contact you intermittently to ensure your details are up to date, you may withdraw your consent at any time. In this case, please contact our Data Protection Officer.

Data Subject Access Requests (DSAR):

You have the right to ask us to confirm what information we hold about you at any time. You may ask us to modify, update or delete such information. At this point, we may comply with your request or, additionally do one of the following:

1. We may ask you to verify your identity or ask for more information about the request
2. Where we are legally permitted to do so, we may decline your request, but we will explain why if we do so

Right to erasure:

In certain situations, you have the right to request that MCWG erases your personal data. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases) and will only disagree with you if certain limited conditions apply. If we do agree to your request, we will delete your data but generally assume that you would prefer MCWG to keep a note of your name on our register of individuals who prefer to not be contacted. This will ensure that we minimise the chances of your being contacted in the future when your data is collected in unconnected circumstances. If you would prefer for MCWG not to do this, please say so.

In order for your right to request that MCWG erases your data, the information must meet one of the following criteria:

1. The data is no longer necessary for the purpose for which MCWG originally collected and/or processed the data
2. Where consent was previously given, you have withdrawn your consent to the processing of your data and there is no other valid reason to continue processing
3. The data has been processed unlawfully (i.e. in a manner which does not comply with the GDPR)
4. It is necessary for the data to be erased in order for MCWG to comply with our legal obligations as a data controller; or
5. If we process the data because we believe it necessary to do so for our legitimate interests, you object to the processing and we are unable to demonstrate overriding legitimate grounds for continued processing

We would only be entitled to refuse to comply with your request for erasure for one of the following reasons:

1. To exercise the right to freedom of expression and information
2. To comply with legal obligations or for the performance of a public interest task or exercise of official authority
3. For public health reasons in the public interest
4. For archival, research or statistical purposes; or
5. To exercise or defend a legal claim

When complying with a valid request for the erasure of data, we will take all reasonably practicable steps to delete the relevant data.

Rights to data portability:

If you wish, you have the right to transfer your data from us to another data controller. We will help with this – either by directly transferring your data for you, or by providing you with a copy in a commonly used machine-readable format.

Rights to data portability:

You also have the right to lodge a complaint with your local supervisory authority:

The Information Commissioner’s Office (ICO).

Telephone: 0303 123 11313
Email: [email protected]

Postal Address:
Information Commissioner’s Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF

Who is responsible for processing your personal data on the MCWG database?

MCWG and the employees of MCWG control the processing of personal data on its database and throughout the company.

Our legal bases for processing your data

Article 6(1)(f) of the GDPR states that we can process your data where it “is necessary for the purposes of legitimate interests pursued by [us] or by a third party, except where such interests are overridden by the interests or fundamental rights of freedoms of [you] which require protection of personal data.”

Consent

In certain circumstances, we are required to obtain your consent to the processing of your personal data in relation to certain activities. Depending on exactly what we are doing with your information, this consent will be opt-in consent or soft opt-in consent. Article 4(11) of the GDPR states that (opt-in) consent is “any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.” This means that:

1. you have to give us your consent freely, without us putting you under any type of pressure;
2. you have to know what you are consenting to – so we’ll make sure we give you enough information;
3. you should have control over which processing activities you consent to and which you don’t;
4. you need to take positive and affirmative action in giving us your consent – we’re likely to provide a tick box for you to check so that this requirement is met in a clear and unambiguous fashion.

We will keep records of the consents that you have given in this way.

We have already mentioned that, in some cases, we will be able to rely on soft opt-in consent. We are allowed to market products or services to you which are related to the activities and services we provide as long as you do not actively opt-out from these communications.

As we have mentioned, you have the right to withdraw your consent to these activities. Please contact our data protection officer.

What are cookies and how do we use them?

A cookie is a small data file which is stored on your computer’s hard drive. They are used by nearly all websites and do not harm your system. With your consent, cookies are used to remember your login when you visit our website. We also use cookies to ensure you get the smoothest possible experience when using our website and we can use the information from cookies to ensure we present you with the best options tailored to your preferences on your next visit.

If you want to check or change your cookie preferences, please refer to your internet browser instructions or the help screen.

Links

Our website may contain links to other sites. Please note that MCWG is not responsible for the privacy policies of other sites. It is your responsibility to check the privacy policy of such sites.

Disclaimer

Whilst MCWG uses reasonable care in compiling and presenting the information found on this website, it is provided for purely information purposes and you should seek further guidance and make independent enquiries before relying on it. The information supplied on this website has been compiled from a variety of sources and is subject to change without notice. MCWG makes no representation or warranty whatsoever regarding the completeness, accuracy, currency, adequacy, suitability or operation of this website, or of the information it contains, nor makes any such warranty in respect of any information carried on any website operated by a third party which may be accessed from this website, nor that the information on this or any third party website has in any way been verified by MCWG. All information on this website is provided on an “as is” basis. MCWG assumes no responsibility for information contained in this website and disclaims all liability arising from negligence or otherwise in respect of such information. MCWG makes no representations in respect of the existence or availability of any appointment advertised on this website. MCWG does not guarantee that any employer or client will ask for a candidate’s information, or to interview or hire a candidate, or that any candidates will be available or will meet the needs of any employer or client. MCWG cannot guarantee that any employer or client will keep confidential any candidate information or data provided to the employer or client. MCWG makes no representation or warranty as to the final terms and duration of any appointment obtained through this website. By using this website you assume the risk that the information on this website may be incomplete, inaccurate, out of date or may not meet your requirements. This website was created in England. Any interpretation of its contents, claims or disputes (of whatever nature and not limited to contractual issues) shall be subject to the exclusive jurisdiction of the English Courts under English law.

Copyright

All information incorporated within this website is copyright of Making Communities Work and Grow (MCWG). This website has been created for and behalf of MCWG. All copyright is the property of MCWG and any unauthorised reproduction is prohibited. Unauthorised use of the MCWG trademarks, trade names and logos is prohibited.

If you have any comments or suggestions regarding this Privacy Policy, please contact our Data Protection Officer

We take our privacy policy seriously and we will get back to you as soon as possible.

GLOSSARY

Delete – while we will endeavour to permanently erase your personal data once it reaches the end of its retention period or where we receive a valid request from you to do so, some of your data may still exist within our systems, for example if it is waiting to be overwritten. For our purposes, this data has been put beyond use, meaning that, while it still exists on an archive system, this cannot be readily accessed by any of our operational systems, processes or staff

General Data Protection Regulation (GDPR) – a European Union statutory instrument which aims to harmonise European data protection laws. It has an effective date of 25 May 2018, and any references to it should be construed accordingly to include any national legislation implementing it.

Other people whom MCWG may contact – these may include third party organisations, partners, funders and local authorities. We will only contact them in appropriate circumstances.

Suppliers – refers to partnerships and companies (including sole traders), and atypical workers such as independent contractors and freelance workers, who provide services to MCWG.

Website Users – any individual who accesses the MCWG website.

List of cookies we collect

The table below lists the cookies we collect and what information they store.

Cookie Name	Cookie Descripition
__cf_bm	This cookie is used to distinguish between humans and bots. This is beneficial for the website, in order to make valid reports on the use of their website.
CookieScriptConsent	This cookie is used by Cookie-Script.com service to remember visitor cookie consent preferences. It is necessary for Cookie-Script.com cookie banner to work properly.
_kjb_session	This cookie is necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.
vs_uniques_landing_page	This cookie allows us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies we will not know when you have visited our site, and will not be able to monitor its performance.